Office of the Registrar - Arkansas State University

Office Phone: (870) 972-2919
transcripts@astate.edu

Hours: 8:00 am - 4:30 pm

To Obtain an Official Copy of Your Transcript

Online (Best method for people who have coursework after Fall '90)

Login to your account by clicking on 'Student, Faculty, Staff Login', click 'Student and Financial Aid', click 'Student Records' and click 'Request Printed Transcript.' Follow the instructions provided. Click here to view directions with screen shots.

A valid credit card number is required to complete the request. (For transcripts before Fall of 1990 you must request a hardcopy from the Transcripts office. You cannot view your transcript on the web or request a copy online for course work prior to Fall 1990.)

In writing

Print a Transcript Request Form, complete the form, and mail it to the Office of the Registrar, PO Box 1570, State University, AR 72467. Please include a check for $3.00 made payable to ASU. (You may get both undergraduate and graduate on the same request for $3.00)

Please include the following information with your written request

Address
Date-of-Birth
Social Security number
Destination of the transcript
Date of request
Include $3.00 per official copy ordered

In person

1. Go to the Cashier's Window, located on the 2nd floor of the Student Union, to pay for your transcript or shot records.

2. Come to the Transcripts department in the Office of the Registrar located in the Student Union Building/RSSC, Room 2124. Photo ID is required.

By fax (Note: There is a seven day delay on most faxed requests.)

Students who took courses after Fall 1990 and choose to fax a request will have a seven day delay in transcript processing. These students should use Self Service, which is more secure for credit transactions and will provide faster turn around. Students who have any course work before Fall 1990 can fax a request without the processing delay.

Hold for Grades or Hold for Degree

A transcript request can be made in Self Service with the option to 'Hold for Grades' or 'Hold for Degree.' Click here for more information.

If you need your transcript to have Spring 2008 grades, please select “Hold for Final Grades” in the “Print Transcript” drop down box on Self Service. Your transcript request will be processed the week of May 12, 2008.

If you are graduating in May 2008 and need your degree posted to your transcript, please select “Hold for Degree.” Transcripts will be available by May 19, 2008 for graduating students.

Special Delivery Service

For Federal Express delivery, there is an additional fee of $18 and up depending on the destination of the transcript. In addition, the student must have an account number with Federal Express.

To Obtain an Unofficial Copy of Your Transcript

Unofficial copies are free and immediately viewable. An unofficial copy may be all you need if you are wanting a record for your own reference. (Our office will not provide unofficial transcripts since unofficial copies can be printed from Self Service.)

1. Login to Self Service
2. Click 'Student and Financial Aid'
3. Click 'Student Records'
4. Click 'Academic Transcripts'
5. Choose level and type and click submit.

Transcript Policies

Transcripts are issued at the written request of the student or appropriate institutions and officials.

Official transcripts of the student's ASU permanent record are issued on security paper with the seal of the University.

Transcripts which have been presented for admission or evaluation of credit become a part of the student's permanent record and are not reissued. Transcripts from other institutions, if needed, must be obtained directly from the original issuing institution.

Transfer students should obtain, for advisor use in scheduling, a reference copy of their academic record from each institution attended.

Transcripts or other evidence of attendance will not be issued to or for a student who is in debt to the university.

We will NOT release high school transcripts or transcripts from any other institution. You MUST contact the high school or the other institution to acquire your transcript.

There will be a seven-day processing delay on faxed requests from students who have taken courses after Fall 1990. Students who have only taken courses before Fall 1990 can submit a faxed request without the processing delay.

Other Available Records

Immunization records, test scores, and Letter of Good Standing may be requested in person, by fax (870) 972-3843, or by mail. There is a $2.00 charge for immunization records and test scores.

Notice

All transcripts will be mailed out in a single business envelope unless requested to be in separate envelopes. Only requests made by mail may be requested to go out in individual envelopes. All web requests will go out in a single envelope to the designated address.